The Booking Party shall, when making a booking, advise Ormond Meeting Rooms (OMR) of the name and contact details of the booking party. Any other party to the booking must be made known to OMR prior to the meeting taking place and must agree in advance to be liable for their percentage of the booking.
OMR will confirm by email, with a copy of these terms and conditions attached, such booking to all parties involved and, upon acknowledgement by all parties, in writing to OMR, of such confirmation, the parties shall become jointly and severally liable for any and all charges payable.
The charges for the hire of rooms and the provision of additional services such as the provision of catering, photocopying and/or any other services other than that of the room hire charge shall be in accordance with OMR’s published prices at the time a booking is made. All rates and charges are inclusive of VAT at 23%.
A deposit of 50% will be required for all individual bookings. A booking will not be confirmed until the deposit has been received and cleared in the company bank account.
The booking of a room and/or facilities may only be cancelled by the booking party or parties who have agreed to be responsible prior to the booking being made. In the event of a cancellation, the booking party and any other party previously identified as liable for charges, will pay the following charges:
a) Where OMR secures an alternative booking for the room for the period booked and cancelled: no charge
b) Where OMR does not secure an alternative booking for the room for the period booked and cancelled:
If the cancellation is notified to OMR more than 4 weeks prior to the first day of the period booked – No Charge.
If the cancellation is notified to OMR more than 1 week but less than or equal to 4 weeks prior to the first day of the period booked – a sum equivalent to 50% of the charge for the hire of the room for the period cancelled.
If the cancellation is notified to OMR one week or less prior to the first day of the period booked and cancelled – 100% of the charge for the hire of the room for the period cancelled.
Where the Booking Party cancels the booking of additional services, such as the provision of catering, the Booking Party shall pay the costs incurred by OMR in securing those services or for which OMR becomes liable to the providers of those services as a result of the cancellation.
Cancellations must be notified to OMR in writing and will only be effective on the date such notice in writing is received by OMR (or the next working day if the notice is received on a day the OMR is otherwise closed for business.
5. Payment of Account:
All accounts shall be settled in full within 14 days of invoice. Invoices shall be issued on a daily basis, however, where the booking exceeds one day, a weekly invoice will be issued. Any changes to invoices must be made within 5 days of the invoice being issued, changes cannot be entertained after that.
In the event of late payment, OMR shall be entitled to charge interest at 3% above the Bank of Ireland base-lending rate until payment is made, on all outstanding amounts.
6. Hours of Use:
OMR is normally staffed from 08.30 to 17.30 on Mondays to Fridays, however, staff can be made available outside these times if previously agreed between the Client and OMR. If a late booking is requested, a minimum of 2 hours per room will be charged. Late meetings cannot be facilitated unless notice of at least 24 hours is given to OMR.
Clients are responsible for all property brought onto the premises. OMR accepts no responsibility for loss or damage to persons or property of the clients on the Premises. The Client is responsible for its own insurance for these purposes. This exclusion does not include liability for death or personal injury to any persons under the Occupiers Liability Act 1995.
8. Disruption of Business:
OMR shall endeavour to ensure that the conduct of the Client’s business whilst on the Premises is not disrupted or interfered with by any other user of the Premises. OMR reserves the right to terminate any room hire, without compensation or refund to the Client, if the Client or those invited onto the Premises by the Client conducts themselves in a manner likely to cause or which causes a nuisance to, or to disrupt the business of, other users of the Premises.
9. Damage to Premises:
The Client shall treat the Premises, and OMR’s facilities and equipment with care. The Client shall be responsible to OMR for any loss or damage caused to any of OMR’s property by the Client or by any other person invited onto the Premises by the Client.
10. Use/Hire of Room:
OMR reserves the right to substitute a room or rooms hired to a client, but it will only do so where the conduct of its business reasonably requires. If OMR is prevented from conducting business at the whole or a part of the Premises as a result of any damage caused or threatened to the Premises or any other event or circumstances outside its control, it shall be entitled to cancel the whole or a part of any room hire and shall not be liable for any loss or expenses incurred by the Client as a consequence.
11. Clearance of Rooms:
At the end of the period for which the Booking Party has hired a room, the Booking Party shall immediately vacate the Premises and remove all its property from the Premises.
OMR shall charge the Booking Party for any period that it or its property remains on the Premises after the period for which the Booking Party had hired a room, unless previously agreed with OMR.
12. Governing Law and Dispute Resolution:
These terms and conditions shall be governed by and interpeted in accordance with Irish law
In the event of a dispute arising out of or in connection with these terms and conditions, the Booking Party, and OMR shall use all reasonable efforts to resolve the dispute amicably.
If the dispute is not resolved amicably within thirty (30) days of the Booking Party or OMR giving written notice of a dispute to the other of the Booking Party, and OMR, the Courts of the Republic of Ireland shall have jurisdiction over such dispute.